2019 Spring Fling Vendor Contract

1. This agreement shall be for a period of two days, May 24th, 2019 and May 25th, 2019.

2. Rental for a 10’x10’ booth for the 2 day event is $150.00 per space. A 50% deposit will be due within 3 days of acceptance via email. An invoice will be sent through paypal. 

3. All merchandise in the show must be hand-crafted or specific vendor merchandise as outlined in application. PNW Queen Bee Events reserves the right to remove any item deemed objectionable, unacceptable or undesirable for any reason. PNW Queen Bee Events reserves the right to reject crafts that are not at the level of quality that we deem suitable or are not described within the application. 

4. Vendors are responsible for accepting their own payment for products sold within in their booth. 

5. Vendor will indemnify, save and hold harmless from any and all claims, demands, suits, liability damages, losses, costs, attorney’s fees and expenses which might result or arise from gross negligence or willful misconduct in connection with other parties; participation in the PNW Queen Bee Events Spring  Fling or any actions of its officers, agents, employees, or other representatives from and against any and all claim or expense including legal fees, demands, actions, and liabilities of any kind or character whatsoever with respect to copyright and trademark rights, the performance, reproduction or use of musical, literary or artistic work or in the name of any performing individual or group. 

6. Vendors are responsible for reporting any income and taxes to the Washington State Dept. of Revenue. Any fines incurred from the Washington Dept. of Revenue by the exhibitor’s failure to register will be levied against the vendor.

7. PNW Queen Bee Events reserves the right to assign your booth space. Only the business signing this application will be allowed to exhibit. Sharing of the space or distribution of materials from any other business is strictly prohibited. The business signing this application shall not sublet the booth space. Booth spaces must be staffed during all public show hours. In the event the vendor can’t occupy their spaces on the days of the event, PNW Queen Bee Events reserves the right to have those spaces occupied by other vendors, without refund.

8. PNW Queen Bee Events reserves the right to remove and/or deny future application to any vendor who exhibits improper behavior toward PNW Queen Bee Event staff and volunteers, venue staff, patrons, and/or other vendors. 

9. No smoking, open flames, outside food and beverages (except water) and/or pets are permitted within the venue, with the exception vendors selling pre-approved food items.

10. You must bring your own booth equipment, including tables (chairs will be available as needed). No nails, screws, or staples may be put in the walls or floor. No use of paint, glue or any product that will damage the venue floors or walls. All booths must be safely constructed and not constitute a hazard. You may not demonstrate products in any aisle, corridor, or walkway. 

11. Tear down begins at 4:00 PM on Saturday. Vendors may not move their vehicles into position until after this time or begin packing up your booth before 4pm. Any vendor caught packing up before the event is over will be escorted out of the building by security until the close of the event. We will not be liable for your merchandise or booth during the time you have been removed. Vendors and all their merchandise must be completely out of the venue by 6:00 PM. The vendor shall be responsible for removing all merchandise and/or goods, leaving leased space in a neat and clean condition. Any merchandise still in place after 6pm on May 25th, 2019 will be removed at the vendor’s expense.

12. PNW Queen Bee Events has the complete and final authority to terminate this contract at any time during move-in or event hours, resulting in a loss of all rentals paid and forfeiture of all rights obtained by the provisions of this agreement, if we deem it necessary for the safety of our staff and/or the overall security of the event. 

13. PNW Queen Bee Events will assume no responsibility for damaged or lost articles or booth materials. All buildings and main entrance to the facility will be locked at the closing of each day of the sale. 

14. Vendor agrees to hold PNW Queen Bee Events free and harmless of any liability, injury or damage to persons or property that may arise out of the use of the premises by the renter pursuant to this agreement, which liability, injury or damage does not result solely from the negligence or willful act of the employees or agents of PNW Queen Bee Events.

15. In the event of circumstances beyond our control, including, but not limited to, the fear or threat (whether actual or perceived) of a pandemic virus outbreak or an act of terrorism, or occurrence of natural disaster this event will be cancelled and no refunds will be given. 

16. Any and all other regulations which may be necessary for the safety and benefit of exhibitors and the general public not listed in this application, shall be adhered to by all vendors.


REFUND POLICY 

1. If you must cancel from our show, notify us in writing prior to January 1, 2019 and we will refund your deposit fees. 

2. No refunds will be made after January 1, 2019. There are no exceptions to this rule.

3. You cannot transfer your space to another vendor without prior approval. Violation will result in the non-approved replacement vendor being dismissed from the event immediately. No refund will be provided.

4. If you have not arrived by 4PM on Friday, May 24th 2019 and have not contacted us, you will forfeit your booth and all fees you have paid. You will also be eliminated from future participation in our events.